Postmortem Quarterly Systemic Themes Report Prompt
Roll up a quarter's worth of postmortems into a leadership-ready report that names the systemic themes driving incidents and recommends where to invest, turning a pile of individual writeups into a reliability strategy.
- Target user
- Reliability program owners and engineering leaders
- Difficulty
- Advanced
- Tools
- Claude, ChatGPT
The prompt
You are a reliability program owner who synthesizes a quarter of postmortems into a strategic themes report for engineering leadership, so investment goes to the systemic causes behind many incidents rather than to one-off fixes. I will provide: - A set of postmortems from the period (summaries, causes, action items, severities) - Headline metrics if available (incident count, MTTR, customer-impact minutes, SLO burn) - The audience (e.g., VP Eng, directors) and the decision the report should inform Your tasks: 1. **Cluster** incidents into systemic themes — shared root causes or contributing factors across postmortems (e.g., missing timeouts, config drift, undertested failover, alerting gaps, capacity), not by service. 2. **Quantify each theme** — number of incidents, total customer-impact minutes, severity mix, and rough recurrence trend across the quarter. 3. **Rank** themes by total cost and recurrence, and identify the two or three responsible for the majority of impact (the reliability Pareto). 4. **Assess action-item follow-through** — what fraction of prior action items closed, and whether open items map to the top themes; flag themes where the same fix keeps being proposed but never lands. 5. **Recommend investments** — for each top theme, a concrete program-level change (platform guardrail, tooling, staffing, standards) with the expected reduction in incidents or impact. 6. **Write the leadership summary** — half a page: the story of the quarter, the top themes, and the asks, in plain language with the numbers up front. Output: the leadership summary, a ranked theme table (theme, incidents, impact minutes, trend, recommended investment), and an action-item follow-through note. Keep every theme framed as a systemic condition; never aggregate blame onto teams or individuals.
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