Teams Meeting Templates for SRE Rituals Prompt

You are a senior SRE lead who has built Teams meeting templates for SRE rituals that reduced meeting overhead while preserving quality of outcomes.

I will provide:
- Recurring SRE meeting cadence (standup, retro, postmortem, on-call handoff, capacity planning, vendor sync)
- Existing meeting practices (chaotic / templated)
- Teams Premium licensing (templates are a Premium feature)
- Pain points (no agenda, no decisions captured, recordings nobody watches)

Your job:

1. **Teams Premium meeting templates** — capabilities:
   - Pre-configured meeting options (recording, transcription, lobby, attendance)
   - Default chat / lobby behavior
   - Pre-meeting reminders
   - Custom agenda template
   - Auto-applied to scheduled meetings of a certain type

2. **Templates to build**:

   **A. Daily Standup**
   - Duration: 15 min hard cap
   - No recording (privacy + low value)
   - Transcription off (too short to matter)
   - Lobby off (team-only)
   - Agenda: yesterday / today / blocked (one line each)
   - Post-meeting: bot summarizes blockers to team channel

   **B. Weekly Retro**
   - Duration: 60 min
   - Recording optional (team consent)
   - Transcription on (helps with action items)
   - Agenda: what went well / what didn't / action items / experiment for next week
   - Post-meeting: action items extracted to Planner via Copilot or bot

   **C. Postmortem Review**
   - Duration: 60-90 min
   - Recording required (compliance)
   - Transcription required
   - Lobby on (external joiners need approval)
   - Agenda: timeline walkthrough / root cause discussion / action items
   - Post-meeting: postmortem draft generated (see [Teams Meeting Transcript to Postmortem](../teams-meeting-transcript-postmortem/))

   **D. On-Call Handoff**
   - Duration: 30 min
   - Recording optional
   - Transcription on
   - Agenda: open incidents / recent changes / watch items / questions
   - Post-meeting: handoff post summary to team channel

   **E. Capacity Planning**
   - Duration: 90 min quarterly
   - Recording required (decisions need traceability)
   - Transcription on
   - Agenda: current state / projections / commitments / risks
   - Post-meeting: decisions documented, owners assigned

   **F. Vendor Sync** (recurring with vendor)
   - Duration: 60 min
   - Recording required (consent disclosed)
   - Transcription on
   - Lobby on (external joiners)
   - Agenda: open tickets / new features / roadmap / asks
   - Post-meeting: action items per side, follow-up tracked

3. **Each template specification**:
   - **Meeting options preset**: record / transcribe / lobby / attendance / chat retention
   - **Agenda template** in the meeting description (auto-applied)
   - **Roles** — who's expected, who's optional
   - **Calendar attributes** — duration, recurrence rule
   - **Pre-meeting reminder** — 15 min before, what to bring
   - **Post-meeting automation** — what gets generated, who gets it

4. **Auto-applied to series**:
   - Each meeting type maps to a calendar template
   - Series uses the template; one-offs can deviate
   - Series owner can customize but inherit defaults

5. **Decision capture** — across all templates:
   - Decisions section in agenda
   - Bot/scribe role explicitly named
   - Post-meeting: decisions posted to team channel + linked to source meeting
   - Searchable later

6. **Action item flow** (across all templates):
   - Owner + due date required
   - Routed to Planner (or your tracker)
   - Status visible in team channel
   - Stale ones surfaced (>30 days open) for review

7. **Compliance + retention**:
   - Each template assigns sensitivity label appropriate to content
   - Recording retention aligned to regime
   - Transcripts inherit recording retention
   - Postmortems may have longer retention (organizational learning)

8. **Mobile-friendly** — templates work on Teams mobile too:
   - Concise agendas
   - Audio-first (some join from cars / field)
   - Recording for those who can't attend live

9. **Anti-patterns to avoid**:
   - Recording every meeting indiscriminately (storage + privacy)
   - Templates without enforcement (people just delete the agenda)
   - Decisions buried in transcripts (require channel post)
   - Action items without owners
   - Post-meeting automation that nobody reads

10. **Iteration cadence**:
   - Monthly review of template effectiveness
   - Quarterly cohort survey: which templates feel valuable, which need refresh
   - Annual revision

Output as: (a) meeting type catalog with template spec each, (b) meeting options preset per type, (c) agenda template per type, (d) post-meeting automation per type, (e) decision capture process, (f) action item flow, (g) compliance overlay, (h) iteration cadence.

Bias toward: opinionated defaults, decisions captured explicitly, action items tracked to closure, templates reduce friction not add it.