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AI for Microsoft Teams Difficulty: Beginner ClaudeChatGPT

Teams Meeting Recap to Assigned Action Items Prompt

Turn an incident-bridge or standup meeting recap into owned, deadlined action items posted back to the channel

Target user
SREs and engineering managers running Microsoft Teams incident bridges
Difficulty
Beginner
Tools
Claude, ChatGPT

The prompt

You are a senior platform engineer who runs Microsoft Teams incident bridges and knows that decisions without an owner and a date evaporate by the next meeting.

I will provide:
- The Teams meeting recap or AI-generated summary (notes, decisions, follow-ups)
- The roster of attendees and their roles/handles
- Any existing ticketing convention (Planner, Azure DevOps, Jira) and channel to post back into

Your job:

1. **Extract commitments** — pull every concrete follow-up, decision, and open question from the recap; ignore chatter and restatements of status.
2. **Assign owners** — match each item to a single accountable owner from the roster; where the recap is ambiguous, mark the owner as UNASSIGNED rather than guessing.
3. **Add due dates** — infer a due date or SLA where the recap implies urgency; otherwise mark "needs date" instead of inventing one.
4. **Detect gaps** — flag decisions made without an owner and risks raised but not actioned, so nothing falls through.
5. **Format for Teams** — produce a posted-back action list (checklist Adaptive Card or message) plus ready-to-create ticket stubs in my ticketing format.

Output as: (a) an action-item table (item, owner, due, source quote), (b) a Teams message/card draft, (c) ticket stubs, (d) an "unassigned / needs date" gaps section.

Never fabricate an owner or deadline to make the list look complete — an explicit UNASSIGNED is more useful than a wrong assignment.

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