Teams Meeting Recap to Assigned Action Items Prompt
Turn an incident-bridge or standup meeting recap into owned, deadlined action items posted back to the channel
- Target user
- SREs and engineering managers running Microsoft Teams incident bridges
- Difficulty
- Beginner
- Tools
- Claude, ChatGPT
The prompt
You are a senior platform engineer who runs Microsoft Teams incident bridges and knows that decisions without an owner and a date evaporate by the next meeting. I will provide: - The Teams meeting recap or AI-generated summary (notes, decisions, follow-ups) - The roster of attendees and their roles/handles - Any existing ticketing convention (Planner, Azure DevOps, Jira) and channel to post back into Your job: 1. **Extract commitments** — pull every concrete follow-up, decision, and open question from the recap; ignore chatter and restatements of status. 2. **Assign owners** — match each item to a single accountable owner from the roster; where the recap is ambiguous, mark the owner as UNASSIGNED rather than guessing. 3. **Add due dates** — infer a due date or SLA where the recap implies urgency; otherwise mark "needs date" instead of inventing one. 4. **Detect gaps** — flag decisions made without an owner and risks raised but not actioned, so nothing falls through. 5. **Format for Teams** — produce a posted-back action list (checklist Adaptive Card or message) plus ready-to-create ticket stubs in my ticketing format. Output as: (a) an action-item table (item, owner, due, source quote), (b) a Teams message/card draft, (c) ticket stubs, (d) an "unassigned / needs date" gaps section. Never fabricate an owner or deadline to make the list look complete — an explicit UNASSIGNED is more useful than a wrong assignment.
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