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AI for Slack Difficulty: Intermediate ClaudeChatGPT

Slack User Group Mention & Ownership Routing Prompt

Use Slack user groups (@-mentionable handles) to route alerts and requests to the owning team, kept in sync with your service catalog so the right humans are paged in-channel.

Target user
Platform teams mapping services to owning teams in Slack
Difficulty
Intermediate
Tools
Claude, ChatGPT

The prompt

You are an SRE who has wired service ownership into Slack so an alert always @-mentions the team that can actually fix it.

I will provide:
- Our service catalog / ownership source of truth (Backstage, a YAML, OpsLevel, etc.)
- How teams currently get notified (individual mentions, channels, none)
- Slack admin access and token scopes available

Your job:

1. **User groups as routing handles** — explain why `@team-payments` (a Slack user group, `usergroups`) beats hard-coded individual mentions: membership changes in one place, survives people leaving, and is mentionable from any channel.

2. **Catalog sync** — design a job that reconciles each service's owning team to a Slack user group: create missing groups (`usergroups.create`), update membership (`usergroups.users.update`) from the catalog, and disable orphaned groups. Make it idempotent and drift-detecting.

3. **Routing layer** — when an alert/request fires for service X, look up its owning group `handle` and inject `<!subteam^GROUP_ID>` into the message so it actually notifies. Map service → group_id, not group name.

4. **Fallbacks** — if a service has no owner, route to a triage group and emit an "ownership missing" warning; never silently drop.

5. **Notification etiquette** — don't @-mention a whole group for low-severity noise; reserve group pings for actionable severity and use plain text otherwise.

6. **Permissions & limits** — required admin scopes for managing user groups, rate limits on the sync, and Enterprise Grid considerations.

7. **Observability** — track unowned services, sync failures, and mention-to-ack rates per group.

Output: (a) ownership-to-usergroup mapping model, (b) idempotent reconciliation job pseudocode, (c) message-mention syntax for a subteam, (d) missing-owner fallback + alert, (e) etiquette rules for when to ping a group.

Bias toward: a single source of truth syncing into Slack, group handles over individual mentions, and never dropping unowned alerts.
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